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Customize your portal to support every learner. We are thrilled you are here to improve your professional learning experience.

1 | Portal SuperAdmins: Getting Started

Top 5 Playlist for Portal SuperAdmins ❤❤❤

Welcome!

Your AdminPortal keeps it all together in one place, saving hours of time and coordination for you. other admins and for your teachers. This 3-min video walks you through it.


  
Admin Video: Getting Started (3:52) 

This Knowledge Base
There are actually 3 sections to your Knowledge Base.
  1. This one is for portal SuperAdmins. It explains how to customize your portal and add other admins (like principals, PLC leaders, coaches, mentors, etc),
  2. Other admins have their own KB with deep overview and videos, and
  3. Each participant also has their KB on using their portal. 


Top 5 Playlist
This playlist will give you a well-rounded almost ninja-level understanding of your portal. 5 videos, less than 15 minutes total time.

  

Admin Video: Add Participants (3:05) 


Admin Video: Team Tags (6:01) 


Admin Video:
Email Templates (1:41) 



Admin Video: Establish PDU Goals (0:55)


Admin Video: Invite Participants (2:06)


 
Rollout and PD Exercises (Templates) ❤❤❤


All-in-One Place for Teachers

For teachers, everything starts with their portal dashboard, which is the only place teachers have to bookmark because the system syncs up all other prof learning details behind the scenes and in real time. Each teacher has their own KB for Teachers that covers all parts of their portal.

For INITIAL ROLLOUT, we suggest taking 3-5 minutes to review the first exercise below.


These exercises (templates) are for PD coordinators - a roadmap as you focus the conversation towards self-reflection and parts of the Framework with associated professional learning opportunities.

  1. Deepen teachers' understanding of the Framework.
  2. Having your teachers explore personalized learning resources and activities aligned to the Framework.
  3. Having your teachers reflect about practice in context to the Framework.
     
Refer Peers

A referral is the highest form of flattery. At 2gnoMe, we try to earn your flattery every day. And you can pay it forward to your peers and Education leadership to get:

  • Positive karmic energy (it works!) and
  • 10 free licenses for your school and for your referral, too! ($600 value each).

 

 

 

2 | Customize Your Portal

Add Participants


Admin Video:  Add Participants (3:05)


The Participants section keeps all participants, their roles, team tags and group assignments in one place. If you have a SuperAdmin portal role, then you can add and delete participants, one at a time or the entire roster with a simple excel import. 

There is a separate step to Invite participant(s) once your portal is ready and as needed. This step is open to other portal Admins (e.g., a Principal can invite their teachers). 


Adding Participants One-by-One:
  1. Navigate to Participants
  2. Click Add Participant
  3. Enter the participant's Email, First Name, and Last Name.
  4. Click on Save & Continue.

Adding Participants in Bulk:
  1. Navigate to Participants
  2. Select CSV Import
  3. Download the provided template.
    1. The template has 3 required fields ("First Name," "Last Name," "Email,"). 
    2. The "Gender" column can be left blank, but the column header must remain.
  4. Upload the completed file.
  5. Verify the file syntax for any errors.
  6. Click Import and wait for the confirmation message.
  7. Refresh the page. Notice the new count in Participants.
Note: Newly added participants are highlighted in yellow until you invite them.

 
Roles & Permissions


⭐️ The SuperAdmin plays a crucial role in maintaining the integrity of the learning environment. SuperAdmins must ensure that admins only view Participants assigned to the same Learning and Coaching Groups as themselves, upholding the structure and privacy of the admin-level permissions. 
 


Admin Video: Roles & Permissions (6:10)


Your portal lets you customize access for each participant as needed. Understanding the different user roles and their respective permissions is crucial for effective management of the 2gnoMe platform.

All admins will see the top-level AdminPortal link on their portal page (after login).


SuperAdmin

SuperAdmins have access to all the settings, participants, and reports. Only SuperAdmins can add participants, customize emails, team tags and observation templates.

Key Permissions for SuperAdmins:

  • Customize Team Tags
  • Add Participants
  • Roles & Permissions
  • Email Templates
  • Establish PDUs
  • Plus all Admin-level permissions

Anonymous SuperAdmin
Same access SuperAdmins but without seeing individual participant names.
 

Admin

Admins are assigned to one or more Learning or Coaching Group(s). They have access to data and reports only for the participants assigned to their respective group(s). Admins tend to be Principals, Instructional Coaches or Mentors.

Key Admin-Level Permissions:

  • They can invite participants and track self-reflection progress
  • View results, heatmaps, learning reports, etc.
  • Add / edit resources and assignments
  • Review / edit individual Learning Plans
  • Capture observations and feedback
  • Review individual journal entries and portfolios


To edit Roles and Permissions:

  1. Go to the Participant page.
  2. Find a participant
  3. Click the pencil icon on the right hand side
  4. Select between SuperAdmin, Admin - Group (Learning Group) & Admin - Mentor (Coaching Group)
  5. Select a group
  6. Click Save.
Customize Team Tags 



Admin Video: Team Tags (6:01) 



Team Tags let you capture relevant demographic details from participants (location, experience, previous training, etc.) and apply them in your Results analytics.

You can 'Select' from available Team Tags (e.g., Grade Level, Years of Experience) or create your own.

How do I add, select, edit or delete Team Tags?

  1. Go to Settings -- Team Tags
    1. Adding a Team Tag
      1. Click Outside the box
      2. Re-order values by dragging, if needed.
      3. Add relevant values (e.g. K-2, 3-4, 5-6, 7-8 etc.) in “Add Value”.
      4. Click Add.
      5. Add Team Tag name in “Title” (e.g. Grade Level).
      6. Click Add Tag
      7. Drag and drop to rearrange the desired order of tags.
    2. Selecting a Team Tag
      1. Click Select
      2. Choose from our default team tag options
      3. Click Select to save
    3. Editing a Team Tag
      1. Click the pencil icon (icon) on the right hand side
      2. Add values if needed
      3. Re-order values by dragging, if needed.
      4. Delete values by clicking the X button, if needed.
      5. Click outside the box to save.
    4. Deleting a Team Tag
      1. Click the red (X) button on the right hand side.
      2. Say yes to the pop-up.
      3. NOTE: Once you delete a team tag, it will no longer be tagged to the participants, even if you add it back in.

How do I tag participants with a Team Tag?
Once you've added a Team Tag to the portal, it has to be tagged to your participants.
There are 3 ways to tag participants, and it depends on your situation:
  1. If you have not invited any participants yet, your participants will provide answers for the team tags when they first log-in. You do not have to do anything here.
  2. If you have invited your participants, you can either:
    1. Tag participants individually:
      1. Go to Participants
      2. Find a Participant
      3. Click View/Edit on the “Team Tag’’ Column.
      4. Provide Team Tag answers
      5. Click Skip & Continue.
    2. Tag participants in bulk:
      1. Update your Participants template and email us at teachers@2gno.me. We'll do the rest.
Customize Email Templates


Admin Video: Email Templates (1:41)
 
 



All the emails you send in the portal have the FROM and SIGNATURE text fields. It's a good idea to edit these fields before you start inviting participants.

To edit your Email Signature:

  1. Go to Settings
  2. Click Email Templates
  3. Edit the FROM text (e.g. your name or your school)
  4. Edit your Signature text / message (e.g., name, contact details)
  5. Click Save

Now, emails sent from this portal will have a standard FROM text and signature.

Email Templates

By default, your portal includes email templates in the form of invitations, notifications and reminders.



To customize your templates:

  1. Go to Settings
  2. Select Email Templates
  3. Scroll down to see your templates
  4. To customize templates, click Customize on an email template
  5. You can now use these templates in your Custom emails by copying and pasting

Test Emails Before Sending

To preview what your email will look like for a participant, you can send a test email to yourself.

To send a test email:


 
  1. Go to Settings
  2. Under General Settings, select Email Templates
  3. Next to your email templates, Select Test
  4. ClickYes
  5. This will send a test email to your email address.

 
Review and Edit Existing Resources


You can manage all connected resources in the Learning Library page.

To view and edit resources:
  1. Hover on Resources, and select the Learning Library
  2. Search or use the filters to find a resource.
  3. Click the name of the resource to view it.

To edit a resource

  1. Hover on Resources, and select the Learning Library
  2. Search or use filters to find a resource.
  3. Click the pencil icon (✏️) on the right-hand side.
  4. Edit Type, Title, Description and PDUs, if needed.
  5. Click Save.

To delete a resource:

  1. Hover on Resources, and select the Learning Library
  2. Locate the resource
  3. Click the Red [X] Button on the right hand side
  4. Press Delete


To export resources in your Library:

  1. Hover on Resources, and select the Learning Library
  2. Click Export Media Items
  3. Save file to your computer
  4. Open file to view the exports


This export includes all available information for each resource (e.g., title, resource type, contributor, links, alignment to the Framework and associated PDUs).
 
Add and Align Custom Resources 

 



Admin Video: Add Custom Resources (4:56) 


You can add resources in the Learning Library tab. After adding a resource, you must align it to a Competency-Based Tier so the portal knows when to suggest it to participants.

A Competency-Based Tier is a score range within a particular domain or component that determines if the resource gets automatically suggested to participants (e.g. if Person A scores between 3-7 in Component 1a, Person A will be suggested the resource).


To add resources:

  1. Go to Settings
  2. Under Learning Settings, click Learning Library
  3. Click Add more
  4. Fill in the Resource Type, Title, Description and associated PDUs.
  5. Select a background image
  6. Provide the link of your resource
  7. Click Save
Note: You must align a resource to a Competency-Based Tier so it is automatically suggested to participants. Failing to do this means your resource can only be manually assigned.


To align resources:

  1. Go to Settings
  2. Under Domain-Specific, click Competency-Based
  3. Select the domain you wish to align a resource to
  4. Decide the Competency-Based Tier you wish your resource to align to.
  5. To create a new Competency-Based Tier, click “Add Competency-Based Tier”
  6. Click Edit on the right hand side of the Competency-Based TIer
  7. Select a resource with the drop down
  8. Click Add
Goals | Professional Development Units (PDUs)
 


Admin Video: Establish PDU Goals (0:55) 


You can establish your program (or individual) goals and track Participants' progress. The system counts PDUs, if any, for each 'completed' activity against your goals.


To set PDU targets:
  1. Navigate to PDUs
    1. To set a goal for all participants:
      1. Click Goal Settings
      2. Input PDUs goal
      3. Click Save
    2. To set a goal for an individual participant:
      1. Find participant
      2. Click edit
      3. Input PDUs goal
      4. Click Save.
Observation Walkthroughs & Templates 
 


Admin Video: Observation Templates (3:10) 


Observation Templates is a feature designed to streamline and standardize the observation (aka Formative Feedback) process within 2gnoMe. SuperAdmins have the ability to upload and manage observation templates, ensuring consistent and effective observation practices across the platform.


To add an Observation Template:

  1. Navigate to the Settings section within your 2gnoMe platform.
  2. Click on Observation Templates.
  3. To use 2gnoMe’s default observation templates:
    1. Click Select from Global at the bottom right corner of the page.
    2. Tick the checkboxes next to the templates you wish to include.
    3. Click Select to add the chosen templates.
  4. To add a custom Observation Template:
    1. ​​Click Add Observation Template.
    2. Provide a “Title” for the template.
    3. Choose whether you want to enable the template or not.
    4. Indicate whether the template "Has Form" or not (“Has Form” means the template has checkboxes).
    5. Input the template's content in the "Text" box.
    6. Click Save.

To edit an Observation Template:

  1. Navigate to Observation Templates in Settings.
  2. Click the pencil icon to the right hand side of a template.
  3. Make necessary changes
  4. Click Save.

To delete an Observation Template:
  1. Navigate to Observation Templates in Settings.
  2. Click the red (X) icon on the right hand side of a template.
Invite Participants


Admin Video: Invite Participants (2:06)


Invite Participants
Once you've added participants, set up your team tags, and established PDU goals, you can invite your participants to your portal. 

To invite participants:
  1. Navigate to Participants.
  2. Participant(s) whose names appear in yellow have not been invited yet.
  3. Select the checkbox next to the name(s) you want to invite. Alternatively, use the top checkbox to select all participants on a page.
  4. Click the Email new user(s) button at the bottom right.
  5. Review and, if necessary, edit the subject line and email content.
  6. Click Send to send the invitation email to the selected participants.
Each participant will receive a secure link to your portal.
 


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